Documents issued by the government are extremely sensitive and require a higher level of security. A document management tool can streamline work and automate processes, removing the need for physical space to storage and help regulatory compliance by enhancing security protocols.
A secure document management system will safeguard sensitive files with an access control list that allows only authorized users to view and work on specific folders as well as individual documents. It must also be able to log changes in order to reveal who is accessing documents, and make sure that only the most up-to-date version is being utilized. Tagging features enable employees to sort and organize documents based on metadata, making the process of retrieving files easier.
Streamline Workflows Using Web eForms
With the best document management system you can digitally enhance your company’s operations, services, internal communications and engagement with the public. Automated workflows and electronic signatures can be utilized to direct documents to be reviewed, eliminating the necessity for messy paperwork, missed deadlines and manual processing.
ULTIMATEFORMS, a powerful document-management system, allows agencies to create a paperless workplace and enhance their engagement with citizens. Its user-friendly interface makes it simple for users to create, design applications, and automate them. It’s also 21 CFR Part 11 conforms to the law, which means it provides the audit trail, reports and eSignature functionality required for regulated industries. You can control, manage and track your information all in one place. This will increase efficiency and reduce costs.
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