The way you start your board meeting is a great opportunity to establish a positive tone. The best way to achieve this is by clearly stating the purpose of the meeting and establishing clear agenda goals with time limitations. This ensures that the board meets its objectives each time it meets and avoids wasting valuable time on non-critical subjects.
To make the most of every minute, start the meeting promptly. Prioritize the most important issues and make sure that all members are armed with the required information. Give a detailed agenda with pertinent information prior to the meeting and include all necessary board documents such as minutes of the previous meeting and financial reports, as well as presentation of committees, project updates, and proposals.
Focus the discussion on topics of high priority that align with the strategic plan and that control risk. Limit time spent on long reports and routine business to a quarter of http://electronicboardportal.net/what-do-you-say-to-open-a-board-meeting/ the meeting. The remainder can be used for strategic discussions. To help with this, board members can be encouraged to present short bullet points that cover the essential information they need to know instead of reading lengthy reports.
Review the progress of the organization since the last meeting. Include key milestones as well as areas that require improvement. The board can then decide whether to implement strategies that promote growth and overcome obstacles. This portion of the board meeting is also an excellent time to look over the upcoming elections for board members as well as provide any orientation or training for new members.
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